School admission arrangements for the 2025-26 school year

As a community controlled school, the admission authority for Hallgate Primary School  is East Riding of Yorkshire Council.  Each year admission authorities review the admission arrangements for their schools, and then formally set – or ‘determine’ – these arrangements.  Admission arrangements include the number of places made available for Reception – called the published admission number – as well as how preferences for places will be considered if there are more preferences than places available – called the oversubscription criteria.  Together these details are sometimes known as the ‘admissions policy’.  

If an admission authority wants to make any changes to their admission arrangements, the admission authority must consult on any proposed changes to those arrangements before determining the arrangements.  Even where changes are not proposed, a consultation must take place at least every seven years.

East Riding of Yorkshire Admissions

There are two different types of admissions – those to start school at the ‘normal’ time for the start of the Reception year/Year 3, and those for places in other year groups or at any other time – these are called ‘in-year’ applications for school places. In-year applications are made, for example, when a child is already attending one school and the parent/carers wish to move their child from one school to another, and when a family moves to a different area and needs a new school place for their child(ren).

The admission authority for our school is East Riding of Yorkshire Council and admissions applications are co-ordinated by the Local Authority.

If you would like to visit the school when considering making an application, please call 01482 846136 to arrange a visit.

How do I apply for a ‘normal’ school place for my child?
Applications to start at school for the first time, for the start of Reception should be made directly to the Local Authority in which you live by the deadline for applications. Late applications will be considered after those submitted by the deadline, often when there are no places available so it is important that you apply on-time. If you live in the East Riding of Yorkshire Council area, then you can find more information about ‘normal’ admissions processes, deadlines, details of the appeal process and other information at www.eastriding.gov.uk/apply-for-a-school-place.

If you live outside the East Riding, you should apply to your ‘home’ Local Authority and not East Riding of Yorkshire Council. There is no supplementary information form when applying for a place at our school.

How do I apply for an ‘in-year’ school place for my child?
Applications for school places are made through the local authority’s co-ordinated admissions scheme for in-year applications. Applications to start our school in-year should be made direct to the Local Authority no earlier than one term before the place is required, and it is recommended that you apply no later than a period of twenty school days, that is four weeks in term time, before you wish for the place to be available for your child. Applications are considered in the order that they have been received, for example if there is one space available in a year group, the parent/carer who applied for their place first will likely be allocated the place for their child. Proof of residence may be required before places can be allocated, and the school fully adheres to the East Riding Fair Access Protocol. Applicants will be informed of the outcome of their application as soon as is possible, though this is commonly ten school days after an application has been received, but may be later in certain circumstances.

If you live in the East Riding of Yorkshire Council area, then you can find more information about ‘in-year’ admissions processes, and details of the co-ordinated admissions scheme at www.eastriding.gov.uk/school-admissions where you can also find and download an application form along with details of how to appeal for a school place where you have been refused. If you live outside the East Riding, you should apply to your ‘home’ Local Authority and not East Riding of Yorkshire Council. There is no supplementary information form when applying for a place at our school.

Who makes decisions on school admissions applications?
As we are a community school, the admissions authority for the school is East Riding of Yorkshire Council. It is the admission authority who determines whether there is an available place based upon the capacity of the class/year group and the number of pupils already on roll, but the Council do so working closely with schools when applications are received.

Who should I contact with queries on school admissions?

You can contact the East Riding School Admissions Team by email at schooladmissions@eastriding.gov.uk, by writing to School Admissions Team, East Riding of Yorkshire Council, County Hall, Beverley, HU17 9BA. You can also call 01482 392100 in school hours.

East Riding of Yorkshire Council Admissions click here

If you would like your child to attend our school, please see full details of our admission arrangements below.

Hallgate Primary School Admissions

Hallgate Primary School is situated in the heart of Cottingham. It is a popular school at the centre of the local community and admits up to 45 pupils per year group. In EYFS, children are organised into two classes. From Year 1, children are mixed (Year 1 & Year 2, Year 3 & Year 4, Year 5 & Year 6 - known as phases), where there are typically three classes per 'phase'.

For those pupils due to start school in the September following their 4th birthday, the application process is open from October through to January. Please contact the school office, to make an appointment with our Headteacher, who will show you our wonderful school and answer any questions that you might have.

Children starting in Foundation Stage are invited to spend some time in school during the summer term, in order to support their transition. Parents will also have the opportunity to spend time in school and meet school staff, ahead of this important step in their child's education.

Where children are transferring from another school at the start of the year or mid year, Hallgate works to help each child settle quickly by allocating class buddies to befriend them. Parents and children are invited to visit Hallgate School to look round before starting at the school.